Job Description

Who We Are

We are a high-end office furniture dealership serving corporate clients across industries. Western Office has been partnering with Knoll on a national level for 25 years; we are a member of Knoll's President's Circle representing the Top 20 Knoll Dealers in North America. We have locations in Los Angeles, Seattle and Las Vegas and we have been in business for over 100 years. We provide excellent career opportunities and many of our employees have been with us for over 15 years. If you are personally committed to "being the best" at what you do, we encourage you to consider joining our team.

The Opportunity

Western Office is looking for a Project Coordinator to partner with our Project Managers to coordinate office furniture purchases from initial request through installation. You will also be required to provide administrative support for office staff for our Las Vegas location. This position will be located in our Las Vegas office and is an excellent full-time entry-level career opportunity with amazing benefits & room for growth.

Position Responsibilities

· Compose formal proposals based on pricing provided by Project Manager

· Convert sales orders upon sign-off and enter into Business System

· Write and submit purchase orders to vendors to meet move dates

· Initiate check requests for deposits required, confirm receipt

· Track progress of orders, gather vendor acknowledgments

· Check acknowledgments for discrepancies and resolve

· Compile internal and external status reports

· Prepare submittal packages and track responses

· Note product shipped and track critical items

· Coordinate truck receiving schedules for large orders

· Re-order or repair damaged product indicated on receivers including freight claims

· Approve invoices for payment and orders for billing

· Schedule installations with Project Manager's guidance and confirm installation packet is complete

· Take calls from day-to-day clients, order product and manage delivery/installation

· Request fabric samples and brochures

· Reserve fabrics

· Request freight quotes

· Download and print/e-mail images from Internet

· Research pricing and options in printed price lists and on Internet

· Print drawings and information received from clients

· Assist in assembling bids and project books

· Assist with ancillary pricing with Project Manager’s guidance

· Print installation drawings

· Organize and manage inventory of office library consisting of brochures and samples

· Keep up the appearance of in-office showroom, conference room, and kitchen

· Light phone reception duties as required

· Ship and track packages to clients/vendors

· General filing and administrative support

· Other special projects

Position Requirements

· Minimum 4 year degree (design related field preferred)

· Minimum 2 years related experience

· Proficient in Microsoft Office & Adobe Acrobat

· Basic AutoCAD and / or CAP 20/20 knowledge a plus

· Internet savvy

· Excellent interpersonal and organizational skills

· Detail oriented

· Ability to manage multiple projects, prioritize and meet deadlines

What We Offer

· Base salary based on experience and skill level

· Vision, Medical & Dental insurance after 60 days

· Paid public holidays and vacation

· Non-contributory 401K

· Aflac

· Flexible Spending Accounts - Medical & Dependent Care

· Voluntary Life & STD plan options

Company Description

For over a century, Western Office has helped empower clients to do great work and achieve their brand goals. Western Office operates with one core belief that an environment should connect employees, foster innovation, and provide options for future growth flexibility. Western is an industry leader because of our 100 years of experience, knowledgeable talent and a solid record of long-term repeat clients. Western Office is an organization with refined acumen crafting workspaces for a wide range of businesses; this coupled with a superior financial record has earned Western Office a reputation for excellence and a great place to work in the commercial contract furniture industry.