Job Description

William Raveis Real Estate Inc. is seeking a dynamic, experienced ADMINISTRATIVE MANAGER/MARKETING COORDINATOR to provide exceptional support in our Glastonbury office. Responsibilities include: Real Estate Transaction Management & systems input, Confidentiality, providing technical support for company initiatives, implementation of “best practices” for procedures, systems & processes, order and maintain company marketing collateral, presentation support for sales & staff meetings, special events support, office communications, and coordination of office vendors, maintain a welcoming & clean work environment. Providing exceptional service to internal customers including the sales staff, management team & onboarding of new agents.

Play a critical role in the creation and execution of the office’s print and digital marketing, local training efforts, and the seamless coordination of marketing requests for our sales associates including but not limited to: Listing Presentations, Print Advertising, Direct Mail, Social Media, Email Marketing, and Compliance Officer for Company Branding, Social Media and Marketing Standards.

PREFERRED SKILLS AND EXPERIENCE INCLUDE:

• Basic understanding of accounting/banking

• Manage Escrow, Commissions, On Boarding, and Reimbursements

• Be fully knowledgeable in SkySlope on the AM and Agent level to provide assistance to the agent and manage compliance in SkySlope and the transfer of information to ROMIO

• Be fully knowledgeable in ROMIO; review and manage all transactions in ROMIO and maintain all listing files

• Responsible for closing out all deals and ensuring that agents get paid their correct commissions.

• Be fully knowledgeable in KACE ticketing and manage open issues through the system.

• Submits all invoices and manager reimbursements through Concur.

• ‘Compliance Officer’ for Company Branding, Social Media and Marketing Standards

• Create all agent individual marketing pieces for weekly open houses.

• Coordinate and execute all office print and digital advertising

• Manage office Social Media accounts (Instagram & Facebook) and provide support to sales associates on how to effectively promote their brand across accounts

• Familiarity with Customer Relationship Management (CRM) technology tools

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Advertising, or Graphic Design preferred

• Strong computer software skills required. Microsoft Office: Word, Excel, Power Point, advanced Publisher, and preferably Adobe InDesign. (Additional creative suite application experience a plus but not required)

• Customer service oriented

• Ability to multi task, manage deadlines and prioritize multiple projects

• Excellent written and communication skills

• Prior real estate experience preferred but not required.

PHYSICAL DEMANDS:

This position requires individual to sit mostly at a desk. There is constant handling, grasping, feeling, hearing, and use of a mouse as a repetitive motion. On occasion the position requires standing, reaching, bending, squatting and walking. Maximum requirement to lift is no more than 20 lbs.

HOURS OF WORK:

Full Time; standard work hours are Tuesday through Saturday from 8:30am-5:00pm with regular and predictable attendance.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position.

This is not an exhaustive list of all duties and responsibilities. The management of William Raveis Real Estate reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Company Description

William Raveis Real Estate, Mortgage & Insurance provides real estate, mortgage, insurance and settlement services to the consumer. We have approximately 350 employees who make up our management, headquarters staff, mortgage, insurance and settlement companies.