MUST BE A US CITIZEN TO APPLY FOR THIS POSITION:
REQUIRED QUALIFICATIONS AND EXPERIENCE:
- Establish and manage office procedures in coordination with the supervisor and office staff;
- Schedule events and track deadlines;
- Manage and maintain office filing system;
- Monitor administrative requirements of office and coordinate administrative matters with other offices;
- Be familiar with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.).
- Make official travel arrangements and prepare travel vouchers;
- Prepare time and attendance records for staff;
- Type cables, memoranda, letters, diplomatic notes, briefing papers, etc.;
- Draft routine correspondence; proofread documents received from other offices for supervisor’s signature;
- Organize and prioritize documents;
- Receive visitors;
- Screen and facilitate telephone inquiries;
- Make appointments for management; open and distribute mail; file, make copies and perform other secretarial duties as assigned.
- Coordinate official representational functions (prepare contact/guest lists and invitations and track responses).
Required Skills
REQUIRED QUALIFICATIONS AND/OR EDUCATION:
MUST BE A U.S. CITIZEN
Obtain and maintain a Personnel Security Clearance/Public Trust determination/Overseas Vetting, as required by the TO. Personnel Security Clearance/Public Trust determinations, or Overseas Vetting may not be required as specified in the TO (i.e. TO performance may not require obtaining a Government vetting process).
Must possess either:
- Bachelor’s degree from an accredited institution and two (2) years experience in Office Management, Business Administration, Computer Technology, Web Development or other related field together with office management experience
- An Associate’s degree from an accredited institution and three (3) years experience in Office Management, Business Administration, Computer Technology, Web Development or other related field together with office management experience
- A high school diploma and five (5) years experience in Office Management, Business Administration, Computer Technology, Web Development or other related field together with office management experience
Required Experience