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TEMPORARY STAFF VACANCY ANNOUNCEMENT

The MANSFIELD CENTER invites applications for a TEMPORARY PROJECT MANAGER.  The person assigned to this position is an integral part of planning and organizing activities of the Professional Fellows Program (PFP) of the U.S. Department of State’s Bureau of Educational and Cultural Affairs (ECA).  PFP is a two-way exchange program between young Southeast Asian professionals and U.S. counterparts. The Mansfield Center’s PFP program is part of the Young Southeast Asian Leaders Initiative (YSEALI).  The program is designed to promote mutual understanding, enhance leadership and professional skills, and build lasting partnerships between professionals with shared interests.

The employee assigned to this role for YSEALI PFP will assist in the placement of Southeast Asian fellows with Montana-based organizations and support placements of fellows in the Rocky Mountain West. The individual in this position manages all aspects of the program, from assisting with recruitment and selection of Southeast Asian fellows, to the planning of their program and fellowship placements, to the implementation and follow-on of the program, to supporting the travel of U.S. participants to Southeast Asia.

In addition to primary work on PFP, this position will also support additional Mansfield Center programs and activities as a member of the team collaborating on the overall mission to foster globally minded leaders of integrity. The individual assigned to this position will be responsible for the supervision of project coordinators and/or student interns. The standard work schedule will be 8:00am - 5:00pm, M-F, but some evening and weekend hours may be required depending on program needs.

 Specific duties include:

• Program management and support of U.S. State Department grant projects, with a focus on design, planning and management of the Professional Fellows Program, with a focus on curriculum, development of program materials, and additional resources.
• Manage daily communications with global participants and U.S.-based participants, as well as inquiries from the public.
• Establish relationships and identify Montana-based fellowship placements for international exchange fellows in a variety of areas within the theme of civic engagement, including education, health, justice, etc.
• Identify families and match homestay families for cultural component of exchanges.
• Advise global and U.S. participants and families on cultural communication, adjustments, and logistical issues.
• Coordinate and organize participant travel, visas, and expenses, communicating with necessary partner organizations and following applicable procedures.
• Provide support to participants needed, including emergencies or urgent issues outside of regular business hours and across time zones.
• Provide dedicated individual support to participants with disabilities, assisting them in order to be comfortable and successful in the program.
• Monitor the budget, track expenses, and manage budget oversight and quarterly reconciliation, under the supervision of the Director.
• Maintain and organize information necessary for bi-annual grant reporting, compiling report under supervision of the Director.
• Under oversight of Director, managing partnerships with other institutions, ensuring quality of programming across a multi-state area, communicating regularly and effectively regarding logistics, budget, contracts, fellowships and homestay placements, cultural activities, implementation, and program wrap-up.
• Provide updates to the Director frequently, while managing tasks independently.
• Ensure that the program is accurately represented and amplified on the Mansfield website, social media, and other outreach platforms. This includes becoming trained in these activities to independently manage such updates, and also coordinating with student employees and other colleagues to develop a cohesive Center message.
• Collaborate with Director to manage procedures for program participant recruitment and acceptance; participant registration and communications; as well as any other operational requirements for the development and implementation of this program.
• Work collaboratively with the Mansfield Center team on other exchange programs, events, and special projects as they arise.
• Ensure program information is added to relevant databases.

Upon completion of training, the incumbent will have developed experience and a working knowledge of:

• Experience utilizing Cascade Contemporary Management System for website
• Ability to develop social media and program communication strategies.
• Ability to utilize Canva to design outreach materials.
• Experience in training and supervising staff and student employees.
• Knowledge of UM, State of Montana, and Department of State procedures.
• Experience with budget reconciliation and oversight.
• Experience developing grant reports.
• Experience with cross-cultural communication and program management.

Required Skills

• Excellent verbal and written skills, including communication with domestic and international audiences.
• International experience, such as study, work, or extensive travel.
• Ability to work with and communicate effectively with a diverse group of stakeholders.
• Ability to handle a high volume of communications from audiences with a variety of backgrounds, across time zones.
• Skilled in handling many tasks and details, executing work efficiently and accurately.
• Ability to accept and integrate unexpected and immediate deadlines into workflow.
• Ability to prioritize tasks effectively.
• Ability to be flexible and maintain positive and professional attitude.
• Ability to work independently, but also collaboratively and communicate effectively as a team.
• Ability to build relationships, inspire trust and confidence with multiple audiences, domestic and global.
• Demonstrate reasoned and thoughtful judgement in complex and unexpected situations.
• Ability to solve problems as they arise but in close communication with the Director and relevant partners.
• Ability to oversee staff collaborating on the exchange, including program coordinators and interns.
• Ability to be successful in both a traditional office setting and also in dynamic field situations, such as during program implementation.
• Ability to drive across Montana and to other states on field studies or site visits.
• Ability to accompany program groups to Washington, DC for up to one week.
• Ability to represent the Mansfield Center on international programs if needed, for up to two (2) weeks.

Minimum Required Experience

• Bachelor’s degree in a relevant field (international relations, communications, education, etc.)

Preferred Qualifications

• Master's degree in a field related to the mission of the Mansfield Center: international relations, public administration, communications, political science, etc.
• Strong network in Montana and extensive knowledge of Montana organizations, agencies, and businesses.
• Experience working in international education.
• Partial or full fluency in a foreign language

About the Mansfield Center and UM

The Maureen and Mike Mansfield Center is an academic unit of the University of Montana dedicated to fostering globally minded leaders of integrity. The Center enhances mutual understanding between the United States Asia, and the world, as well as fostering ethical public policy and leadership. The Center supports this mission by fostering university and community links with Asia and dialogue on issues facing the United States, Asia, and the world on matters of the economy, the environment, global development, and international relations.

The University of Montana is a flagship, research institution with over 9,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “top 20 best college towns with a population of less than 250,000” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “The 16 Greatest Places to Live in America” in 2014. Many national publications recognize Missoula for its high quality of life. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five PRIORITIES FOR ACTION: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

TO LEARN MORE ABOUT THE UNIVERSITY OF MONTANA, MISSOULA, AND THE STATE OF MONTANA, PLEASE VISIT THE LINKS BELOW.

University of Montana

• Video: UM Lifestyles
• University Highlights

Position Details

POSITION TITLE:                    TEMPORARY PROJECT MANAGER

POSITION NUMBER:              NEW

DEPARTMENT:                       Mansfield Center

WORK SCHEDULE:                  Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year. Some weekend/evening work may be required based on program needs.

SALARY:                                $18.35/HR –Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

UNION AFFILIATION:               FOCUS-MFPE

PROBATIONARY PERIOD:        Six months minimum

BENEFITS INCLUDE:               Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/VETERAN'S PREFERENCE Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. REFERENCES: References not listed on the application materials may be contacted; notice may be provided to the applicant. TESTING: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. EMPLOYMENT ELIGIBILITY: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

PRIORITY APPLICATION DATE: MONDAY, OCTOBER 4, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A COMPLETE APPLICATION INCLUDES:

1. LETTER OF INTEREST – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. DETAILED RESUME – listing education and describing work experience.
3. PROFESSIONAL REFERENCES – names and contact information for three (3) professional references.

Required Skills Required Experience

• Ability to lift 50 pounds without assistance.
• Ability to drive all cargo handling equipment.
• Ability to handle the stress of a fast-paced eight-hour shift.
• Reports to work on a regular and timely basis.
• Must be able to maintain airport authority access, and be able to work scheduled shifts.