Earthjustice is the premier nonprofit environmental law organization. We
take on the biggest, most precedent-setting cases across the country.
We wield the power of law and the strength of partnership to protect
people’s health; to preserve magnificent places and wildlife; to advance
clean energy; and to combat climate change. We partner with thousands of
groups, supporters, individuals and communities to engage the critical
environmental issues of our time, and bring about positive change. We
are here because the earth needs a good lawyer.
Founded in 1971, Earthjustice has a distinguished track record of
achieving significant, lasting environmental protections. We achieve
this by hiring people who share a passion for justice and a healthy
environment. Our headquarters are in San Francisco with offices in
Anchorage, Juneau, Los Angeles, Tallahassee, Honolulu, New York,
Philadelphia, Denver, Seattle, Bozeman, and Washington, DC.
The Planned Gifts Associate works under the supervision of the Director
of Planned Gifts and is an integral part of a growing planned gifts
team. This position requires a self‐starter who is able to work both
collaboratively and independently and possesses strong interpersonal
skills. The position requires excellent writing and analytical skills,
diplomacy and discretion, and the ability to adapt and think creatively
and critically. The Planned Gifts Associate must be able to manage
multiple projects simultaneously, meet deadlines, and be highly
detail‐oriented. This position is responsible for handling all incoming
donor inquiries and requires a donor centered orientation to responding
to questions, requests for information and follow up needed.
Informed by the strategic direction of the Director of Planned Gifts,
he/she will take the lead in all areas of departmental reporting and
analytics, and providing project support independently and
administrative support as needed. He/she will coordinate and improve
existing reporting methods as well as design new ways to report that
meet emergent quantitative and qualitative data needs. He/she
maintains ongoing communication and works directly with the entire
development team, particularly with Major Gifts, Development Operations,
Finance, and Information Technology teams to maintain alignment on
cross-departmental projects. These responsibilities include but are not
limited to direct donor contact; complex data tracking, reporting,
analysis, and hygiene; writing and copy-editing assignments; portfolio
coordination; and other tasks as assigned. The position requires
frequent interaction with staff members across the organization.
RESPONSIBILITIES
DATA MANAGEMENT AND ANALYSIS 40%
- Create, edit, and run a variety of database queries to provide
regular and ad hoc data lists, reports, and analysis for use in trip
planning, events and mailings, and to help measure the success of
the overall the planned gifts program, including marketing efforts
and staff activities and collaboration with the major gifts team.
- Perform in-depth data analysis and research to identify potential
and high-value donor prospects for inclusion in gift officer
portfolios and customized strategies.
- Provide support for the development and management of donor
portfolios and moves management processes to ensure that all donor
contact is recorded and that data is accurate. Provide data entry
and data hygiene assistance, including entering and updating donor
records in database.
- Utilizing the donor database, manage all information relating to
current planned giving donors, prospects, and estates in a manner
that emphasizes the highest standards of accuracy, timeliness,
thoroughness, and confidentiality. Capture essential donor
information, including content from personal contact,
correspondence, and interactions.
- Initiate ways to enhance departmental reporting and data management.
- Extract and manage data in diverse ways that help build our
understanding of prospects and donors, tying in to CRM platform
whenever feasible.
PROJECT MANAGEMENT 20%
- Coordinate fulfillment of inquiries, including tracking responses,
preparing fulfillment materials, and prompting staff follow up.
- In coordination with Planned Gifts staff, develop, research, and
implement procedures and systems solutions to ensure the effective
use of staff time and available technical resources. Draft and
maintain accurate documentation of program workflows and procedures.
- Work with the Major Gifts and Donor Relations teams to coordinate
the various aspects of select events and mailings, such as the
Annual Report, victory updates, and regional and program reports, to
help ensure message and strategy alignment and the effective
leveraging of existing materials and activities.
- Represent the Planned Gifts team on working groups with Major Gifts,
Donor Relations, and Development Operations staff to ensure the
coordination and alignment of the cross-teams activities
and processes.
- Work with the Information Technology and Development Operations
teams to implement updated software systems and data management
processes.
DONOR CULTIVATION AND STEWARDSHIP 10%
- Provide first line of customer service support for donors contacting
the planned gift department by mail, email and phone; triaging as
well as fulfilling information to ensure a timely response. Serve
as an ambassador of Earthjustice in these interactions with tact,
professionalism and good energy.
- Assist with the execution of donor acknowledgment letters,
proposals, and mailings, including proofreading, editing
and production.
- Provide back-up donor contact support, including taking calls from
donors, for gift officers, as needed.
ADMINISTRATIVE SUPPORT 20%
- Provide administrative support to the Director and other Planned
Gifts staff, including assistance with travel, meetings, scheduling
and other forms of support for the wider team, as needed.
- Assist with the execution of mailings, including individual
proposals, broad in-house letter projects, tax documentation, and
other miscellaneous mailing and shipping tasks, as needed.
- With guidance from the director, maintain and track expenses against
project and activity costs, process all invoices, expenses, and
check requests.
- Participate in department and organizational work teams and
projects, as needed.
- Other duties, as assigned.
RESEARCH, TRAINING AND ENGAGEMENT 10%
- Develop a strong working knowledge of Earthjustice’s initiatives in
order to educate and inform donors and prospects about our mission
and work/impact.
- Remain current in philanthropy developments and fundraising
techniques by attending meetings, conferences, and participating in
training programs.
- Participate in Diversity, Equity & Inclusion and program trainings
and informational sessions to develop a deeper understanding of
Earthjustice’s values and program work.
- Serve as a member of non-fundraising organizational or departmental
working group or planning committees, as appropriate.
QUALIFICATIONS
- Bachelor’s degree and 5 years’ experience in development
(fundraising), non-profit or executive setting preferred, or
Associate’s degree plus a minimum of seven years of relevant
experience preferred.
- Proficiency with CRMs, donor databases, and an ability to further
learn database management skills to create queries, produce reports,
and to use advanced functions. Working knowledge of Raiser’s Edge or
Blackbaud CRM is highly preferred.
- Capability to manage complex issues creatively, strategically,
and effectively.
- Strong initiative, self-motivation and flexibility; ability to make
sound judgments and independent decisions and work collaboratively
as a member of a successful team. Exemplary organizational skills
and an ability to develop and effectively utilize systems to manage
large quantities of data and details.
- Demonstrated ability to handle multiple tasks, meet deadlines,
prioritize assignments, and work with grace under pressure.
- Ability to use effective interpersonal skills, discretion, and
diplomacy to work and communicate with a diverse group of people,
including donors, volunteers, the public, and staff.
- Superior communication skills, including demonstrated experience in
writing effective correspondence.
- Basic knowledge of current trends in charitable giving and a
willingness and ability to learn the basics of charitable
gift planning.
- Meticulous attention to detail including excellent attention to data
hygiene, strong proofreading and copy-editing skills.
- Advanced knowledge of Microsoft Word, Excel, Outlook, PowerPoint,
and Internet searches.
- Professional, positive, and approachable attitude.
- Background and/or interest in environmental issues preferred.
- An awareness and sensitivity to the needs and concerns of
individuals from diverse cultures, backgrounds and orientations.
- Ability to contribute to the creation of a diverse, equitable and
inclusive work culture that encourages and celebrates differences.
We offer a mission and employee-focused work environment and a
competitive compensation package including excellent benefits.
Earthjustice is an equal opportunity employer and highly values
diversity.
APPLICATION PROCEDURE: Interested candidates should submit a COVER
LETTER AND RESUME online via the Jobvite system. Incomplete applications
without cover letters will not be considered.
Please, no phone calls, hard copies, or drop-ins. If you're having
technical difficulties submitting your application, please reach out
to jobs@earthjustice.org
Earthjustice is driven by a passion for justice, partnership and
excellence. Our core values lead us to seek a broad range of
perspectives and backgrounds to achieve our mission and to maintain an
inclusive environment where all staff are valued and respected. As an
equal opportunity employer, we are committed to employment practices
that ensure that employees and applicants for employment are provided
with equal opportunities without regard to race, color, national origin,
ancestry, sex, age, religion, physical or mental disability, medical
condition, veteran status, marital status, pregnancy, sexual
orientation, gender identity, gender expression, genetic information or
any other factor that is not related to the position.