Job Description

• Office Management:

* Manage office supplies inventory and place orders when necessary.
* Oversee the maintenance of office equipment and coordinate repairs.
* Maintain a clean, organized, and professional office environment.

• Administrative Support:

* Handle incoming calls, emails, and correspondence.
* Schedule meetings, appointments, and manage calendars for executives or teams.
* Prepare and distribute memos, reports, and presentations.
* Assist in organizing company events and meetings.

• Data Management:

* Maintain accurate and up-to-date records, both digital and physical.
* Manage filing systems and document storage.
* Ensure compliance with data protection policies.

• Human Resources Support:

* Assist with onboarding new employees by preparing welcome materials and ensuring smooth integration.
* Maintain employee records and manage time-off requests.
* Coordinate training sessions and maintain training records.

• Financial Tasks:

* Process invoices, track expenses, and assist with budget management.
* Reconcile office expenses and report discrepancies to the finance team.
* Handle petty cash and expense reports.

• Communication and Coordination:

* Act as the point of contact for internal and external communications.
* Coordinate with vendors, suppliers, and service providers.
* Ensure smooth communication between departments.

Qualifications

• Proven experience as an office administrator, office assistant, or in a related role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office management software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to manage multiple tasks and prioritize workload effectively.

Additional Information

All your information will be kept confidential according to EEO guidelines.